Constitution of the UT Sailing Club

Founded 4 December 1970 As amended, 1 December 2004

Article I. Organization

Section 1.01 Name

• The name of this organization shall be the University of Texas Sailing Club.

Section 1.02 Purpose

• The purpose of this Club shall be to provide an organized sailing program, to improve the sailing ability of any member, and to promote recreational sailing.

Article II. Membership

Section 2.01 Membership-

• Membership eligibility is to be determined by the Division of Recreational Sports.

Section 2.02 Classes-

• The membership shall be composed of proficiency classes as decided by the executive board.

Article III. Officers

Section 3.01 Positions-

Section 3.02 Voting-

• Each individual Executive Board member will have one vote. The Commodore may only vote in the event of a tie.

Section 3.03 Recall-

• An officer may be recalled at any time by a vote of two-thirds of the members present at a general Club meeting. A motion to recall an officer may be made by a majority vote of the Executive Board or by ten members. A written statement of recall must be presented in writing one week prior to the recall to an officer, who must immediately inform the concerned officer. Recalled officers will be replaced by a special election to be held at the first general meeting following the recall, or by appointment by the Executive Board.

Section 3.04 Eligibility-

• Any member may run for an officer position

Article IV. Elections

Section 4.01 Election meetings-

• Elections shall be held at the April general meeting, or when necessary to fill vacant offices.

Section 4.02 Nomination-Nominations for candidacy shall be made and seconded from the floor of the election meeting. Section 4.03 Time to speak-

• All nominees will have equal time to speak before the actual vote. Time will be determined by the Commodore.

Section 4.04 Majority vote-

• Election to office requires a simple majority vote of those members present at the meeting.

Section 4.05 Written ballot-

• The voting shall be by written ballot and it shall be the '''Secretary’s duty to count the ballots.

Section 4.06 End of term-

• All officer terms expire at the end of the spring term, except for temporary summer officers, whose terms expire at the end of the summer term. New officers become official Club representatives at the beginning of the summer, or, if not present during the summer term, at the beginning of the fall term. Officers elected to fill a vacancy take office upon election or when the vacancy arises, whichever is later.

Article V. Meetings

Section 5.01 General meetings-

• General meetings shall be held at the board’s discretion at a minimum of one meeting per semester. Novice training classes will be scheduled at that time, with the frequency of classes determined by the Executive Board.

Section 5.02 Special meetings-

• Special meetings may be called by the Commodore at any time, given reasonable advance notice.

Section 5.03 Executive Board meetings-

• Executive Board meetings are to be announced. Any member may attend Executive Board meetings.

Section 5.04 Emergency meetings-

• Emergency meetings of the Executive Board may be called at any time for the discussion of emergency situations affecting The Club.

Article VI. Summer program

Section 6.01 Election-

• The summer program shall be operated in the same manner as the regular fall and spring programs. Officers not present during the summer term may be temporarily replaced at the May general meeting, using normal election procedures; the announcement requirements may be waived.

Article VII. Bylaws

Section 7.01 Proposal-

• Bylaws may be proposed by the Executive Board or by ten members present at a general Club meeting. These proposals must be presented at least one meeting before they may be adopted, and must be available in writing for inspection.

Section 7.02 Scope-

• Bylaws will include descriptions of officer duties, budget procedures, and Club regulations.

Article VIII. The Executive Board

Section 8.01 Composition-

• The Executive Board shall be composed of the elected officers.

Section 8.02 Authority-

• The Executive Board shall have charge over all general business, policies, and coordination of The Club, including the:

Section 8.03 Quorum-

• A quorum shall consist of five voting officers.

Section 8.04 Voting-

• Except as otherwise specified, decisions of the Executive Board shall be by simple majority vote, provided a quorum is present.

Section 8.05 Agenda-

• The Commodore shall direct Executive Board meetings and shall be empowered to set the agenda.

Section 8.06 Other powers-

• Where not explicitly stated in this document or in the Bylaws, the Executive Board shal have the right to do whatever it deems necessary and proper in accordance with the purpose of The Club.

Article IX. Amendments

Section 9.01 Proposal-

• Amendments may be proposed by a majority votes of the Executive Board or by no less than ten club members. Proposed amendments must be read to the members one meeting in advance and be available in writing for inspection at least one week before the adoption vote.

Section 9.02 Adoption-

• Amendments must be adopted by a two-thirds vote of the members present at a general or special meeting.

Article X. Ratification

Section 10.01 Ratification-

• This shall go into effect after approval by a vote of two-thirds of the members present at a general club meeting.